Privacy Policy and Terms of Use

This is Motif Limited is registered in England and Wales.

Company no: 2692105

VAT no: 563078238

ICO registration no: Z6509158

 

Trading name: Motif

 

We are committed to ensuring that your privacy is protected.

This policy sets out how Motif uses and protects any information that you give us when you use this website or if we contact you when conducting market research or customer feedback interviews. We may change this policy from time to time by updating this page so you should check here from time to time to ensure that you are happy with any changes.

There is a separate privacy policy that applies to the personal information of all individuals who seek to be, are, or were employed by Motif or who work(ed) for Motif on a temporary basis.

Contents

Market research and customer feedback interviews

  1. Legal basis

  2. What we do with the data that we collect

  3. Your rights

  4. Security

Terms of use of our general website: thisismotif.com

  1. Cookies

  2. What data we collect on this website

  3. Unauthorised Website Use

  4. Limitation of Liability

  5. Disclaimer

  6. Intellectual Property Rights

  7. Viruses and other Damaging Content

  8. Links to Third Party Sites

  9. Changes

  10. General

  11. Governing Law and Jurisdiction

Terms of use of our interactive websites: Concierge and Fabric

  1. Acceptance of Terms

  2. Website Use

  3. Password Policy

  4. Data Collected on the Website

  5. Unauthorised Website Use

  6. Limitation of Liability

  7. Disclaimer

  8. Intellectual Property Rights

  9. Viruses and other Damaging Content

  10. Links to Third Party Sites

  11. Changes

  12. Termination

  13. General

  14. Governing Law and Jurisdiction

 

Market research and customer feedback interviews

Legal basis

We process personal data on behalf of our clients, for the purposes of collecting feedback from their customers, analysing the results, and presenting the results to our clients. Our clients use this data to improve the services they provide. In most cases, Motif is a Processor working on behalf of our clients, who are the Controllers of the data. If you have any concerns around this, please check the privacy statement of the company on whose behalf we contacted you in the first instance.

We process our business contacts’ personal details (e.g. clients, suppliers) for legitimate business purposes and contractual purposes.

If you have any further queries, please email our Data Protection Officer: dpo@thisismotif.com or call us on +44(0) 20 3653 0240.

What we do with the data that we collect

Generally, data collected for market research or feedback purposes is only used for analysis purposes and reported anonymously in aggregate form. You do not have to answer any of the questions we ask if you do not want to. At no time will we or our clients try and sell any product or service to you as a result of you taking part in any survey we conduct. We will not pass your details to another organisation for selling or marketing purposes.

Sometimes, our clients ask for responses to be passed back to them with your name and details attached. If this is the case, we will explain to you who will see your answers and what they will be used for. This may include training, service improvement and resolving any queries that you have raised. We will only pass on your individual answers with your name if you tell us that it is OK to do this.

We record all our market research and feedback telephone calls for training and quality control purposes. We may pass those recordings to our clients at their request, but only if you tell us that it is OK to do this.

We may pass your data to third party suppliers for survey administration and/or analysis purposes. We will not transfer your personal data outside of the European Economic Area. We will never pass your data to third parties for sales or marketing purposes.

In line with data protection laws, we will use your information appropriately and retain it for no longer than is necessary. We will keep personal data (i.e. data that would allow you to be identified as a person, such as your name, telephone number, email address) for 12 months, after which it is removed from our records. We keep recordings of market research and feedback telephone calls for four months.

All surveys are conducted according to the MRS (Market Research Society) Code of Conduct.

Your rights

Participation in market research and feedback surveys is voluntary and you can refuse to take part at any time. We can add your telephone number and/or email address to our Never Contact List. This will only affect contact from Motif. If you want to be added to a Never Contact register for all contact from the company on whose behalf we conduct the survey, you should contact that company directly.

You have a right to request a copy of the personal information we hold for you. When requesting access to your personal information, please note that we may ask specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. This includes the telephone number or email address that we used to contact you. We will respond within one month.

You also have a right to request that the personal information we hold for you be rectified (in case of errors) or erased.

In the event that we cannot provide you with access to your personal information, we will try to inform you of the reasons why, subject to any legal or regulatory restrictions.

If you have any queries about the data that we hold for you, you can contact us at dpo@thisismotif.com or call us on +44(0) 20 3653 0240. We will do everything that we can to help.

Security

We are committed to ensuring the integrity of our site and the information of its users. We have in place suitable physical, electronic and operational procedures to safeguard the information we hold.

Terms of use of our general website: thisismotif.com

By accessing this website ("the Website") you agree to be bound by the terms and conditions set out herein and you accept our privacy statement above. If you object to any of the terms and conditions set out in this agreement you should not use any of the content of the Website and leave immediately.

Cookies

By using this site, you are accepting that we may use cookies.

Currently we use cookies for the following reasons, to:

  • Analyse page use

  • Improve website performance

  • Remember your details where you have logged in or otherwise provided your contact details

What data we collect on this website

We may collect information from you should you use a form within this site to apply for a job, want to make contact with us or to request a meeting.

In order to monitor website usage, we may use third party analytics suppliers to provide us with information regarding web pages visited, date and time of visit, length of visit and repeat visits. It is possible that such providers may use cookies for this purpose but not via our website.

Unauthorised Website Use

As a condition of your use of the Website, you agree not to nor attempt to upload, post or otherwise introduce any unlawful, libellous, sexually explicit, abusive, obscene or political information of any kind or material that violates any copyright, trade mark, patent, trade secret, or other proprietary rights whether unregistered or registered anywhere in the world ("Intellectual Property Rights") or other rights of any other person. Motif reserves the right to remove all material that it considers, in its absolute discretion, to violate these Website Terms of Use at any time and without further notification.

You will not copy, sell, rent, lease, license, sublicense, grant any rights in, transfer, distribute, time-share or otherwise assign to any third party the whole or any part of the Website.

You must not seek to access, alter or delete any information to which you do not have authorised access to. You must not take any action to interfere with the operation of the Website.

In the event that you intend to copy or use the web content or any material on the Website for purposes other than those permitted, you must obtain Motif's express prior written consent which may be withheld entirely at Motif's discretion.

Limitation of Liability

In no event will Motif be liable to you whether in contract, tort, by statute or otherwise in respect of any loss of profits and/or for any special, indirect, incidental or consequential loss or damage arising out of or in connection with your use of the Website or the information contained on the Website including any information contained in Adverts, including without limitation: loss of revenue, loss of business, loss of goodwill, loss or corruption of data and/or downtime.

Nothing will exclude or restrict Motif's liability for fraudulent misrepresentation and/or for death or personal injury arising as a result of Motif's negligence.

Disclaimer

The information and data provided by Motif itself on the Website are intended to be informative only and are provided on an "as is" and "as available" basis. By accessing and using the Website you acknowledge that any reliance upon any such information obtained or received via the Website will be at your sole risk.

Motif does not warrant that the functions of the Website will be uninterrupted or error free, that defects will be corrected or that the Website or the servers that make it available are free of viruses.

Intellectual Property Rights

All Intellectual Property Rights in the web content and other materials accessible on the Website are owned absolutely by Motif. Other than expressly permitted by these Website Terms of Use or otherwise agreed expressly in writing by Motif, you hereby agree that you will not make any copies or reproduce or otherwise issue to the public any of the web content or any material on the Website, including for the avoidance of doubt and without limitation by the use of any digital content copying technology such as digital crawlers and spiders. Express permission must be obtained from Motif if you wish to copy any of the web content or any material on the Website for purposes beyond the scope of these Website Terms of Use.

Viruses and other Damaging Content

Motif has in place protocols to maintain the security of the Website and prevent unauthorised access to the Website. However, it is possible that third parties may obtain unauthorised access to the Website and alter its content. Motif will not be liable for any damage or loss arising out of or resulting from any such unauthorised access to, alteration to or modification of information contained on the Website which may include but is not limited to the uploading of viruses, worms, Trojan horses, cancelbots, or other harmful and destructive components to the Website.

Links to Third Party Sites

The Website may contain links to other websites and/or portals owned by third parties ("Third Party Sites"), and these links to Third Party Sites are provided for your convenience only. Motif will not be responsible for the web content or availability of such Third Party Sites. If you access a link to a Third Party Site you leave the Website and do so at your own risk.

Note that the existence of any links to Third Party Sites on the Website does not imply that Motif in any way endorses or is associated with such Third Party Sites or that any linked Third Party Site is authorised to use any copyright material, trademark or logo of Motif.

Changes

Motif reserves the right to modify, add to or change these Website Terms of Use and Motif's Privacy Statement at any time without notice. Any such modifications, additions or changes will be effective immediately on being posted on the Website (which, for the avoidance of doubt, will satisfy any clause in this Website Terms of Use requiring amendments to be made in writing by Motif). Continued use of the Website after a modification, addition or change has been made is your acceptance of the modification, addition or change. Motif, therefore, recommends that you refer to the relevant areas of the Website on a regular basis in order to ensure that you are aware of Motif's most recent Website Terms of Use and Privacy Statement.

General

Amendments to these Website Terms of Use will not be valid unless they are made in writing by Motif. For the avoidance of doubt, amendments to these Website Terms of Use which are posted on the Website will be deemed to be made in writing.

If any provision in these Website Terms of Use is found to be invalid or unenforceable by any authority having competent jurisdiction, such invalidity or unenforceability will not affect the validity of the remaining provisions of these Website Terms of Use, which will remain in full force and effect.

Failure by either party to insist upon strict performance of any provision of these Website Terms of Use will not constitute a waiver of that provision nor affect the enforceability of the remaining provisions of these Website Terms of Use.

Governing Law and Jurisdiction

Motif does not represent or warrant that the information on the Website complies with the regulatory regime of any countries other than the United Kingdom. If you access the Website from other locations outside the United Kingdom you do so entirely on your own risk and you are responsible for compliance with local laws.

The parties agree that these website terms of use will be governed by English law and the parties hereby submit to the exclusive jurisdiction of the English courts.

Terms of use of our interactive websites: Concierge and Fabric

Acceptance of Terms

By accessing our interactive website ("the Website") you agree to be bound by the terms and conditions set out herein and you accept our privacy statement available at www.thisismotif.com ("Privacy Statement"). If you object to any of the terms and conditions set out in this agreement you should not use any of the content of the Website and leave immediately.

Website Use

Motif Data is made available to authorised users (who may be clients, employees, consultants or contractors) via a Website. Each area of the Website, typically client specific zones, is controlled via access usernames.

Those provided with a unique username and password are responsible for their safekeeping. Motif is not responsible for the security of data held on the Website as a result of access gained through an external user’s username or password.

Registering as an external user will require recording of an email address for each user. Only this email address will be used to communicate and confirm username and password changes. Your username and password should never be shared.

You are granted permission to access and view the content of the Website for your own use, in your capacity as an employee or contractor of Motif or one of its clients. Access to the Website cannot be shared with another individual. Should you intend to reproduce or display, distribute or otherwise use the content for any public or commercial purpose, then you must agree the form and content with Motif and acknowledge Motif as the source of the information. Access to the Website is granted on condition that you reproduce any such material accurately and do not use it in a misleading context, and that any copyright notices, trademarks and/or logos that appear on any copied screens remain on the copies and are not removed from such screens.

Motif logs access to the Website. The list of external users authorised to access a client area of the Website may be made available to clients on request.

For each external user, procedures will be agreed to manage the availability, storage length and scope of data made available via the Website. By default, the storage length is 12 months. Any data which is downloaded from the Website by an external user, becomes his or her responsibility with regard to its integrity.

You agree as follows:

• To take appropriate security measures and keep information in such a way as to prevent unauthorised disclosure.

• On written request, to return to Motif all information which is in physical form (including all copies), and to destroy any other records (including, without limitation, those in machine readable form, including on back up media) containing or relating to any portion of the information.

• Not use, reproduce, transform or store any of the information in any externally accessible computer or electronic information retrieval system or transmit it in any form by any means whatsoever outside either party’s place of business without prior approval of Motif.

• To have in place appropriate security measures to protect the confidential information, to include, but not limited to, physical measures, firewalls, encryption and up-to-date anti-virus software.

Password Policy

User passwords to the Website are to be complex and changed on first login. Each password must be at least 8 characters, with a mixture of letters, numbers and either a capital letter or a character; it must not match the previous 6 passwords used. (Passwords must not contain obvious references such as date of birth, telephone number, surname etc).

User Passwords must not be given to any other person, either by email or any other medium.

Access passwords to the Website must not be ordinarily set to be remembered by any computer system to enable access without keying in a password.

If a user considers that his/her password has been compromised in some way (for example being observed whilst entering it), the user must activate a new password immediately. If the user does not have access to do this, then Motif must be contacted immediately.

Data Collected on the Website

We may collect information from you should you use a form within this Website.

By using this Website, you accept that we may use cookies. Currently we use cookies for the following reasons, to:

·         Analyse page use

·         Improve website performance

·         Remember your details where you have logged in or otherwise provided your contact details

In order to monitor Website usage, we may use third party analytics suppliers to provide us with information regarding web pages visited, date and time of visit, length of visit and repeat visits. It is possible that such providers may use cookies for this purpose but not via our Website.

Unauthorised Website Use

As a condition of your use of the Website, you agree not to nor attempt to upload, post or otherwise introduce any unlawful, libellous, sexually explicit, abusive, obscene or political information of any kind or material that violates any copyright, trade mark, patent, trade secret, or other proprietary rights whether unregistered or registered anywhere in the world ("Intellectual Property Rights") or other rights of any other person. Motif reserves the right to remove all material that it considers, in its absolute discretion, to violate these Website Terms of Use at any time and without further notification.

You will not copy, sell, rent, lease, license, sublicense, grant any rights in, transfer, distribute, time-share or otherwise assign to any third party the whole or any part of the Website.

You must not seek to access, alter or delete any information to which you do not have authorised access to. You must not take any action to interfere with the operation of the Website.

In the event that you intend to copy or use the web content or any material on the Website for purposes other than those permitted, you must obtain Motif's express prior written consent which may be withheld entirely at Motif's discretion.

Limitation of Liability

In no event will Motif be liable to you whether in contract, tort, by statute or otherwise in respect of any loss of profits and/or for any special, indirect, incidental or consequential loss or damage arising out of or in connection with your use of the Website or the information contained on the Website including any information contained in Adverts, including without limitation: loss of revenue, loss of business, loss of goodwill, loss or corruption of data and/or downtime.

Nothing will exclude or restrict Motif's liability for fraudulent misrepresentation and/or for death or personal injury arising as a result of Motif's negligence.

Disclaimer

The information and data provided by Motif itself on the Website are intended to be informative only and are provided on an "as is" and "as available" basis. By accessing and using the Website you acknowledge that any reliance upon any such information obtained or received via the Website will be at your sole risk.

Motif does not warrant that the functions of the Website will be uninterrupted or error free, that defects will be corrected or that the Website or the servers that make it available are free of viruses.

Intellectual Property Rights

All Intellectual Property Rights in the web content and other materials accessible on the Website are owned absolutely by Motif. Other than expressly permitted by these Website Terms of Use or otherwise agreed expressly in writing by Motif, you hereby agree that you will not make any copies or reproduce or otherwise issue to the public any of the web content or any material on the Website, including for the avoidance of doubt and without limitation by the use of any digital content copying technology such as digital crawlers and spiders. Express permission must be obtained from Motif if you wish to copy any of the web content or any material on the Website for purposes beyond the scope of these Website Terms of Use.

Viruses and other Damaging Content

Motif has in place protocols to maintain the security of the Website and prevent unauthorised access to the Website. However, it is possible that third parties may obtain unauthorised access to the Website and alter its content. Motif will not be liable for any damage or loss arising out of or resulting from any such unauthorised access to, alteration to or modification of information contained on the Website which may include but is not limited to the uploading of viruses, worms, Trojan horses, cancelbots, or other harmful and destructive components to the Website.

Links to Third Party Sites

The Website may contain links to other websites and/or portals owned by third parties ("Third Party Sites"), and these links to Third Party Sites are provided for your convenience only. Motif will not be responsible for the web content or availability of such Third Party Sites. If you access a link to a Third Party Site you leave the Website and do so at your own risk.

Note that the existence of any links to Third Party Sites on the Website does not imply that Motif in any way endorses or is associated with such Third Party Sites or that any linked Third Party Site is authorised to use any copyright material, trademark or logo of Motif.

Changes

Motif reserves the right to modify, add to or change these Website Terms of Use and Motif's Privacy Statement at any time without notice. Any such modifications, additions or changes will be effective immediately on being posted on the Website (which, for the avoidance of doubt, will satisfy any clause in this Website Terms of Use requiring amendments to be made in writing by Motif). Continued use of the Website after a modification, addition or change has been made is your acceptance of the modification, addition or change. Motif, therefore, recommends that you refer to the relevant areas of the Website on a regular basis in order to ensure that you are aware of Motif's most recent Website Terms of Use and Privacy Statement.

Termination

If you breach any of these Website Terms of Use, your authorisation to use the Website automatically terminates and you must immediately destroy any downloaded or printed materials.

If you are given access to the Website in your capacity as an employee of Motif or a client or contractor of Motif, in the event that your employment or contract terminates your authorisation to use the Website automatically terminates and you must immediately destroy any downloaded or printed materials.

Any breach of these Website Terms of Use will entitle Motif to immediately terminate your use of the Website without notice.

General

Amendments to these Website Terms of Use will not be valid unless they are made in writing by Motif. For the avoidance of doubt, amendments to these Website Terms of Use which are posted on the Website will be deemed to be made in writing.

If any provision in these Website Terms of Use is found to be invalid or unenforceable by any authority having competent jurisdiction, such invalidity or unenforceability will not affect the validity of the remaining provisions of these Website Terms of Use, which will remain in full force and effect.

Failure by either party to insist upon strict performance of any provision of these Website Terms of Use will not constitute a waiver of that provision nor affect the enforceability of the remaining provisions of these Website Terms of Use.

Governing Law and Jurisdiction

Motif does not represent or warrant that the information on the Website complies with the regulatory regime of any countries other than the United Kingdom. If you access the Website from other locations outside the United Kingdom you do so entirely on your own risk and you are responsible for compliance with local laws.

The parties agree that these website terms of use will be governed by English law and the parties hereby submit to the exclusive jurisdiction of the English courts.

Last updated 24 June 2019

Motif was previously known as Network Research.